PROJECT PLANNING RESOURCE
Office furniture project planning checklist.
Organize the facts that make an office furniture proposal more useful before the first consultation or bid invitation.
Project basics
- Project name and address
- Main contact and decision-makers
- New space, renovation, replacement, expansion, or reconfiguration
- Furniture usable-by date
- Budget direction and approval process
Space information
- Floor plan or room dimensions
- Room list and headcount
- Doorways, elevators, stairs, loading access, and delivery hours
- Construction completion and site-readiness date
Furniture, users, and technology
- Private offices, workstations, seating, conference, reception, storage, and collaborative spaces
- Existing furniture to keep, move, match, or remove
- Equipment, power, data, wire management, charging, storage, and privacy needs
- Ergonomic and accessibility considerations
Documents to send
- Floor plans and furniture schedules
- Specifications and inspiration images
- Current furniture photos
- Bid forms, addenda, and procurement instructions
Questions to resolve before requesting a quote
What if I do not have a finished floor plan?
Start with the room dimensions, a room list and photos of the existing space. Mark measurements or details that still need confirmation. AAOF can review the information you have; final furniture specifications and the planning scope are confirmed separately.
How should I organize furniture for several rooms?
List each room or work area, how many people use it and the furniture required. Separate items you want to retain from new purchases, and identify any phases or different usable-by dates. This helps prevent an overall headcount from hiding missing reception, meeting or storage needs.
What should I compare between furniture proposals?
Compare the same quantities and configurations, then check which finishes, storage, accessories, freight, assembly and installation are included. Ask for assumptions, exclusions and site-readiness responsibilities in writing before deciding on the proposal.